JOB OPPORTUNITY

Job Title:

Executive Personal Assistant

Apple Fundraising Consultants are seeking an executive personal assistant for a client. In addition to its work focused on political thought, the client routinely hosts events that bring together significant numbers of high-profile political figures and thinkers to discuss prominent themes in contemporary statecraft and diplomatic affairs. While the position would be based in the UK, the client has a significant presence in Europe and the Americas and engages with prominent thinkers in both.

PURPOSE

Working to achieve impact from the Director’s Office, the Executive PA will be responsible for a wide range of tasks covering all aspects of the Director’s day-to-day responsibilities. This includes diary management, arranging meetings and travel as necessary, and event planning, often to tight timescales. The Executive PA will have experience of working as a Personal Assistant, ideally at a board or C-suite level.

The Executive PA will also assist the Director with their communications, at all times maintaining the consistency of the client’s brands, language, and values.

RESPONSIBILITIES

• Diary management for the Director, including forward planning of their workload, anticipating potential issues and managing the Director’s time appropriately to ensure greatest efficiency
• Coordination of travel and supported logistics
• Managing correspondence with internal and external stakeholders in a professional manner and prioritising urgent requests
• Assisting with the organisation of internal and external events, including overseeing vendor management and liaising with attendees
• Providing assistance with any external roles the Director has and providing personal administrative support

SKILLS & EXPERIENCE

Qualifications:
• Undergraduate degree

Experience & Knowledge:
• 3-5 years of experience of working as a personal assistant
• Understanding of effective diary management, event project management, and forward planning
• Familiarity with arranging a wide range of activities and working with the travel and hospitality industries

Skills:
• Exceptional organisational skills and experience of managing correspondence
• Proven excellent written and presentation skills in a range of formats, including letters and briefings
• Excellent interpersonal skills and the ability to work flexibly as part of a small team in a fast moving environment
• Detail-orientated with the ability to multi-task across different projects and events
• Ability to work with a variety of stakeholders including academics, high-net-worth individuals, and politicians
• Ability to maintain a high level of confidentiality

Personal Attributes:
• Well-organised and structured
• Professional integrity
• Self-starter with ability to solve problems, and use their own initiative to come up with creative solutions
• Positive and cheerful attitude

Closing date: 4 October

First round interviews will begin from the week commencing 11 September, on a rolling basis.

An appointment may be made before the closing date.

To apply, please send a CV and cover letter to: alex@applefundraising.co.uk

Please ensure your cover letter includes your motivation to work in the non-profit industry and details any existing/ongoing work or other commitments.

Closing date for applications: 4 October 2023

Bachelor of Arts in Communications Legal Institutions, Economics, and Government - School of Public Affairs, the American University Certified Fundraising Executive (CFRE)

Nicole Gray Conchar

Founding Director

Bachelor of Arts in Communications Legal Institutions, Economics, and Government - School of Public Affairs, the American University
Certified Fundraising Executive (CFRE)

Nicole founded Apple Fundraising Consultants in 2012, bringing with her nearly two decades of public policy, think tank and capital campaign fundraising experience. Her recent clients have included the Centre for Policy Studies; HMS Beagle Trust; the Adam Smith Institute; The Bitcoin Foundation; Create Streets; the Global Alliance for Rabies Control; the Austrian Economics Center; Edinburgh Business School; Somerville College, University of Oxford; Prince's Foundation for Building Community; The Center for Economic Research and Graduate Education - Economics Institute (CERGE-EI); and the Belarus Free Theatre.

Under Nicole’s leadership and through her intimate knowledge of the philanthropic sector, Apple Fundraising regularly secures six and seven figure donations for its clients. Because her own fundraising experience is so unique – including in-depth knowledge of United States foundations, high-net-worth individuals and Anglo-American relationships– she continues to help many of her clients to secure significant grants and donations from international donors, thereby raising their sights and increasing their fundraising targets.

In addition to delivering fundraising and philanthropic advisory services, Nicole and her team regularly manage bespoke, high profile events, a number of which have received international acclaim. According to London’s Evening Standard, a banquet organised by Nicole for the Ronald Reagan Presidential Foundation ‘was one of the most glittering events of the year, attracting some of the greatest names in American and British politics’. She has managed major events in diverse locations across the world including Amsterdam, Stockholm, Hong Kong, Shanghai, Mexico City, San Francisco, San Diego, Washington DC and New York and, more recently, at Bowhill House and Country Estate on behalf of the Duke of Buccleuch.

Before starting her own consultancy, Nicole served as a Senior Consultant for Compton Fundraising Consultants from 2009 to 2012, where she undertook a range of challenging assignments for such diverse organisations as the University of St Andrews; St George’s Hanover Square; University of Bradford; Diocese of London; Edinburgh Business School and UCL School of Pharmacy. Prior to this, Nicole worked for a number of United States think tanks and foundations and two presidential campaigns.

Mast of Arts in International Relations, The University of St Andrews

Damien Phillips

Campaign Manager

Damien Phillips is a communications and campaigns professional with a background in think tanks, public policy and project management.

Strategic, action-oriented and highly personable, over recent years he has worked for The Bitcoin Foundation, The Adam Smith Institute, The Centre for Policy Studies, The Cobden Centre, Edinburgh Business School, the HMS Beagle Trust and the United Nations Development Programme.

He holds an MA in International Relations from the University of St Andrews.

James Newhall

Campaign Manager

James Newhall is a research and campaigns professional with a strong background in the management of marketing, advertising and political campaigns, including both the 2010 and 2015 general election campaigns, in addition to event management, lobbying and government policy.

With a broad range of experience, in recent years James has worked for the Chartered Association of Business Schools and on two separate assignments for the House of Commons of the United Kingdom.

James has extensive international event experience having organised political events and meetings around the world, including the Philippines, Italy, Slovenia, Netherlands and Moldova.

James is also an officially RFU licensed Level 2 Rugby Coach.

BA Hons in English & Philosophy, The University of Bristol

Alban Stowe

Campaign Manager

Alban Stowe is a research and campaigns professional with a strong background in fundraising campaigns, both for revenue and capital.

With a broad range of experience, in recent years he has worked for the Centre for Policy Studies, the Royal Albert Hall, the Ronald Reagan Presidential Foundation, the BBC, the United States Senate, and the United States Congress.

He holds a BA in English and Philosophy from the University of Bristol.

Helen Disney

Senior Consultant

Helen Disney is a senior consultant at Apple Fundraising. She has worked as a fundraiser and business development advisor for both commercial and non-profit organisations and has over 15 years' experience in managing high-profile events.

As founder and CEO of the Stockholm Network – a pan European think tank – she organised hundreds of conferences working with top speakers including senior politicians, political advisors, columnists, economists, entrepreneurs and innovators. More recently, she was part of the conference team for Bitcoin2014, the Bitcoin Foundation's annual forum held in Amsterdam, and subsequently established a series of global developer events for the Foundation.

Formerly an editorial writer for The Times, she has also been featured in the Wall Street Journal Europe, Financial Times and Newsweek.

Privacy Policy

How we respect privacy when we deal with personal information collected by our organisation

Apple Fundraising Consultants Limited is committed to protecting and respecting your privacy. This Privacy Policy applies to information we collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.
If you have any comments or questions about this policy, please feel free to contact us at info@applefundraising.co.uk.

1. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose	Data (key elements)	Basis
Enquiring about our organisation and its work	Name, email address, business address and business function	Legitimate interests - it is necessary for us to read and store your messages so that we can respond in the way that you would expect.
Subscribing to email and other updates about our work and events	Name, email address, business address and business function	Consent - you have given your active consent.
Providing fundraising consultancy, campaign management and other services	As set out in our written agreements with you	Contract - to fulfil our contractual obligations to you.
Recording your attendance at the events we organise	Name, email address, business address and business function	Legitimate interests - for your own security, health and safety at the events, and to help ensure that our events meet your expectations.
Website functionality	Website activity collected through cookies	Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect.

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

reply to enquiries you send to us;
handle and record transactions that you initiate or that are included in our written agreements with you; and
where you have specifically agreed to this, send you communications relating to our work and events which we think may be of interest to you.

3. When we share your data

We will only pass your data to third parties in the following circumstances:

you have provided your explicit consent for us to pass data to a named third party;
we are using a third party purely for the purposes of processing data on our behalf and we have in place a written agreement with such third party that fulfils our legal obligations in relation to the use of third party data processors; or
we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation. In some cases, data will be saved on storage solutions that may have servers outside the EU, for example, Dropbox or Google. Only those storage solutions that provide secure services with adequate relevant safeguards will be employed.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required, except to the extent we are required by law to retain some or all of the data (in which case the we will archive such data and implement reasonable measures to prevent the data from any further processing).

5. Rights you have over your data

You have a range of rights over your data, which include the following:

Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this;
You have the right to ask for rectification and/or deletion of your information;
You have the right of access to your information; and
You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, may make it impossible for us to continue to deliver some services to you. However, where possible, we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

6. Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users' computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google's privacy policy is available at http://www.google.com/privacypolicy.html.

7. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify the people whose personal data we hold and who are affected.

Olivia Archdeacon

Senior Campaign Manager

Olivia graduated from Durham University with a degree in Philosophy, Politics and Economics. Her previous work in the not-for-profit sector has included an internship with the Institute for Economic Affairs, and as the Assistant Editor at CapX, an internationally recognised online comment platform which collaborated closely with MPs, MEPs, journalists and CapX's parent body, the Centre for Policy Studies. She also worked in financial services executive search in New York and London. Her interests include photography and Zimbabwean politics.

Lulu Price

Campaign Manager

Lulu joined Apple Fundraising Consultants in 2019, initially as an intern and then as a researcher, and has recently been promoted to Campaign Manager. Lucinda has led the early-stage research as part of the fundraising viability process for a number of projects, including scoping and material collation to underpin our recommendations to clients. In this, she has worked closely alongside the Founding Director and has participated in a number of client engagements and meetings. Lulu also regularly participates in Apple Fundraising Consultants’ internal peer-review processes for both feasibility studies and fundraising campaigns, and independently researches and writes applications for funding. Her recent assignments have included: the Adam Smith Institute; the Coalition for Global Prosperity; Belarus Free Theatre; and Kit4Carers. Lucinda achieved first class honours in her Bachelor of Science degree in Psychology and Language Sciences in 2020, and is currently in the final stages of completing and achieving a distinction in her Master of Science degree in Global Health and Development, both at University College London.

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